Busy residential architecture and interior design firm on the Ipswich River looking for a Purchase Order Coordinator to join our team!
Cummings Architecture + Interiors specializes in residential homes across the North Shore and the Greater Boston area. The firm has won numerous national awards and has been featured on This Old House.
We have a great office atmosphere and lots of fun!
The Purchase Order Coordinator is the liaison between the Interior Design Department, customers, and vendors with the purpose of processing and tracking orders, while resolving any order issues that may occur during their progression. This position reports directly to the Senior Interior Designer and Office Manager.
This role is an administrative function that supports the Interior Design Department by producing/organizing purchase orders, placing and tracking orders, communicating with clients and vendors about orders, etc. A proficiency in Excel is a must!
Below are tasks related, but not limited to, the position:
- Responsible for purchase order entry and updates
- Receive quotes/estimates from vendors and enter into PO system in an accurate and timely fashion
- Keep track of and communicate status of upcoming PO’s
- Place orders for related POs as directed by the Senior Interior Designer and Interior Designer
- Follow up with vendors for the shipping status of submitted Purchase Orders ;
- Ensure vendors provide accurate and detailed shipping timeframes/lead times;
- Work as liaison for the vendor, and/or customer, to resolve challenges that occur with orders;
- Ensure vendors and customers receive accurate, knowledgeable, and timely information on orders;
- Track all orders to ensure delivery and update as needed
- Transfer data from Excel into company billing system
- Responsible for tracking of materials once arrived at off-site storage units
- Maintain vendor relationships
- Other interior designer department-related tasks such as ordering samples, tracking of samples, and assisting in department as needed.
Qualifications & Expectations:
- Excellent follow-up capabilities;
- Strong interpersonal, customer service and problem-solving skills;
- Outstanding organizational and time management skills;
- Ability to interact with customers, vendors, and fellow associates in a pleasant and productive manner;
- Ability to practice a high level of confidentiality.
- Buying/Supply Chain experience preferred
- Experience in (and general knowledge of) the furniture or home design industry, a plus
- High school diploma required; 2-year degree preferred
The fast-paced nature of the firm requires that the appropriate candidate be flexible, a quick learner, and be able to shift gears at any given moment. This person should also be self-starter, with a positive attitude and the ability to handle stressful situations. They must be able to take direction well, manage their workload, work well under pressure, tolerate interruptions and redirection, client requests, and recognize issues while offering alternative solutions with exceptional follow through. They should work well independently and as a team. Strong communication and documentation skills are required.
Please respond explaining why you would like to be considered for this position and the unique strengths you would bring to our team. Please forward a PDF of your resume.
This is currently a part-time position (20 – 30 hours a week) with the possibility of increasing to full time as warranted/needed.
This is not a remote work position. All applicants must be local and able to commute to the office in Ipswich.
Pay: From $18.00 per hour